Landlord's Gas Safety Record

• this document has 3 copies for: landlord, tenant, installer
• produced to facilitate the requirements of Regulation 36
  • requires Landlords to maintain a record of when each appliance is checked and any defects found

Domestic Gas Safety Inspection Report

• gives a record of work carried out by a gas engineer:
  • commissioning of gas installation
  • reconnecting and relighting gas appliances
  • safety check for property vendors
• Contains:
  • tightness testing
  • emergency controls
  • appliance flue and ventilation
  • gas user's signature

Electrical Cross-Bonding Record

• issued when non standard earthing arrangements fitted within 600mm of the meter outlet
• Actions:
  • inform the user of the lack of main equipotential bonding
  • complete the notice and ask for signature, then sign yourself
  • advice the user that a qualified contractor should be contacted
  • hand the customer a copy, retain the other

Immediately Dangerous (ID)

• Tightness test fail
• Spillage test fail
• Flueing/ventilation/combustion defects
• If not possible to rectify:
  • Inform the customer
  • Disconnect and seal with permission
  • 'DO NOT USE' warning label
  • if no permission:
    • it is their responsability to use
    • turn off the appliance
    • contact Gas Emergency Service
    • obtain a job reference number from the operator
  • Complete 'Warning Notice':
    • details of the fault
    • action taken
    • customer's to signature
    • issue a copy to the customer
    • keep a copy

At Risk (AR)

• Situation which COULD CREATE risk to life or property
• If not possible to rectify:
  • Should not be used
  • 'DO NOT USE' warning label
  • With permission - TURN OFF the gas supply
  • if no permission:
    • It is their responsibility to use
  • Complete a 'Warning Notice':
    • Details of the fault
    • Action taken
    • Customer's signature
    • Issue a copy to the customer
    • Keep a copy

Not to Current Standards (NCS)

• The appliance is operating safely but NOT in accordance with current Regulations
• May be left in operation
• 2 NCS = AR
• Actions:
  • Advice to fix the defects
  • Issue Not to Current Standards notification
• Not to Current Standards Method of Notification:
  • Advice Notice (copy to the owner)
  • Keep a copy
  • Customer's signature
  • Keep record for 6 years

Concern for Safety

• 'The Concern for Safety' label
• The appliance should be tested by a Gas Safe Registered (former CORGI) gas installer befor to be used

Responsibilities

• For not using or defect to be remedied lies with the occupier of the premises
• Gas Operative must inform the responsible person about the unsafe situation
• All actions gas operative wish to take are to be with responsible person permission

Warning and Safety Notices/Records

• All notices incorporate duplicate copies
• Notices may be required as proof of performance in a court of law

• issued in conjunction with 'Do Not Use' label in order to reinforce it
• informs the user that the installation is Immediately Dangerous or At Risk and should be disconnected or turned off
• Contains:
  • detailed analysis of the gas safety fault
  • gas company details
  • Gas Safe registration number
  • date and time of issue
  • gas user's details
  • gas user's signature